The Gallery is a community oriented forum for the exhibition of the work of emerging and established artists.

The central focus of work presented is in the field of progressive and avant-garde visual ideas, though it is not limited to abstract or modernist art. The exhibition space, in the New Haven Free Public Library, in downtown New Haven and adjacent to the Yale University campus. It is provided without budgetary provisions for art or curatorial functions. Its independent curator, Johnes Ruta, is a creative writer, business/computer analyst and web designer, arts activist and historical theorist, and formerly the art director of the York Square Cinema from 1988 to 2005, and Managing Editor of The Entertainer, a cultural newsmagazine published in Fairfield County, from 1973-1978.

TO QUALIFY FOR SCHEDULING OF AN EXHIBITION, THE ARTIST MUST SUBMIT AN "EMAIL OF AGREEMENT" TO ALL TERMS STATED IN THIS DOCUMENT TO THE FOLLOWING EMAIL ADDRESS azothgallery@comcast.net
OR BY REGULAR MAIL TO THE STREET ADDRESS SHOWN ABOVE.

ALSO, AN EXHIBITION REGISTRY AND RELEASE FORM, TO BE SUPPLIED BY THE CURATOR, MUST BE SIGNED AND RECEIVED BY THE LIBRARY'S MANAGER OF PROGRAMMING AND COMMUNICATIONS, BEFORE THE DATE OF INSTALLATION.

Gallery Diagram
(lower level of New Haven Free Public Library)

Exhibition Format:

Artist Expenses
1. Neither the New Haven Free Public Library or the Gallery provide any budget for art exhibitions, either for exhibition expenses or for the services of the independent curator. All material expenses are the responsibility of the artist.

EXPENSES consist of:

(1) the cost of all refreshments (soda and juice beverages, fruit, cheese, etc) of the Artist's Reception, approximately $75. (Wine is not allowed to be served in the Library due a New Haven City ordinance.)

(2) There is a 25% sales commission on the sales of artwork.

(3) A charge of $100 for the preparation work for the printing of Invitational Postcards, if requested. Invitational Postcards are OPTIONAL. If prefered to be used, the cost of printing is additionally $145 for the printing of 500 cards through Modern Postcard, to be paid in advance of the order being submitted to the printer. Digital printing templates are prepared and submitted by the curator at least one month in advance of the scheduled Artist Reception. Approximately 250 of the printed cards are required for the curator's public mailing list and hand-outs.

(4) the cost of 200 Post Card STAMPS for the gallery mailings. The artist is also responsible for postage for their own mailings.

(5) A $100 charge for the production and implementation of any digital video work to be added to publicity or to the Azoth Gallery web site.

Preparation and distribution of email publicity and email invitations are provided free of charge.

Advance preparations

2. Artists and specific artwork are selected for exhibition at the discretion of the art director.
Exhibitions are booked an average of 6 to 8 months in advance.

3. Artists interested in the exhibition space are invited to contact the art director at any time.
Community groups sponsoring art are also encouraged to utilize the space, which has a high
public visibility.

4. REQUIRED SUBMISSION OF MATERIAL for exhibition consideration:

The following materials are REQUIRED FOR CONSIDERATION to exhibit at the Gallery.

** These materials MUST be submitted to the Curator a MINIMUM OF 3 MONTHS BEFORE the projected exhibition start date, or the exhibition can not be scheduled ! ***

(a) REQUIRED Samples of artwork -- A MINIMUM OF 4 IMAGES ARE REQUIRED :

Images will be used strictly at the Curator's discretion -- for example, for inclusion on the E-Mail Press Release, for design of Invitation Postcard, and for Web-Page images to be added to the Curator's Website http://azothgallery.com/ .

*** PLEASE NOTE:
Providing images to the curator is to be understood by the Artist as COPYRIGHT PERMISSION & RELEASE, FOR USE of such images AS CURATOR SEES FIT, and is REQUIRED as a condition for exhibition.

Images are REQUIRED in one of following formats :

 (i) Color Digital image in PDF or JPG format for Windows PC, minimum resolution of 355 dots per sq inch,  on a CD-ROM or by email to the Curator.

MINIMUM SIZE of digital image MUST be no smaller than 400 KB.

 (ii) Glossy 35mm photographs are also accepted.

 (iii) **** Computer Printer image prints-outs are of low-density and therefore NOT acceptable. ****

 (iv) **** Slides are NOT acceptable. ****
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(b) a brief ARTIST BIOGRAPHY or ART RESUME’ is requested.
NOTE: Do Not include any information not wished to be released to the public ...

(c) A short narrative ARTIST STATEMENT is REQUIRED.

(d) If return of any materials is needed by the Artist, a Stamped Self-Addressed envelope is required.

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5. An interview with a prospective artist is required which can be arranged for a weekend day or a
weekday evening.

6. Collaborative pre-selection of artwork by art director and artist, is made according to curatorial
criteria, with respect to artists preferences.

Publicity

7. POST CARD INVITATION (OPTIONAL): ALL Postcard invitation designs MUST BE APPROVED BY THE CURATOR, in order to INSURE QUALITY, proper format, and INCLUSION of NEW HAVEN FREE PUBLIC LIBRARY Logo and other Requirements.

8. Publicity letters, a Press Release, and art gallery listings, prepared by the art director with artist provided resume’, bio, comments, and a sample glossy photo of one piece of work, are sent to all regional newspapers, classical music and alternative radio stations and art periodicals, including :

The Sunday New York Times Connecticut Weekly, the Connecticut Post, Connecticut Magazine, the New Haven Register, all of the ADVOCATE local offices, and other mainstream and alternative presses, as well as to all independent and assignment art reviewers.

PUBLICITY is compiled by the Curator according to information submitted by the Artist as required above:

THE ARTIST IS RESPONSIBLE TO SUBMIT ANY PRESS RELEASE CORRECTIONS TO THE CURATOR PRIOR TO THE DEADLINE DATE FOR PRESS RELEASES, usually the last day of the month two months prior to scheduled exhibition. FINAL CONTENT OF THE PRESS RELEASE IS AT THE DISCRETION OF THE CURATOR.

9. Special arrangements are made to meet with regional art critics to promote exhibition awareness.

Installation

10. PLEASE NOTE: Artworks are NOT INSURED against loss by fire, theft, or damage.

Supervision of the Gallery installations are the Responsibility and the full Determination of the Curator.
All installation placements and design decisions are at the full discretion of the Curator only.

NO LIABILITY IS ACCEPTED by the Art Director or the New Haven Free Public Library.

The artist's signature on a Exhibition Registration and Liability Release Form is REQUIRED to be sent to the Art Librarian in advance of scheduling an exhibition.

Note: no theft or vandalism of artwork has ever occurred as of this date.

11. Installation or retrieval of artwork will be on a Saturday morning, beginning at 11:00 AM. Installation time must be coordinated with the time of retrieval of work of the previous exhibition, and not interfere with the access of Library patrons.

12. Exhibition periods are from 4 to 5 weeks.

13. Paintings on canvas to be exhibited MUST be mounted on stretchers, or panel, and framed.
Works on paper must be matted and framed. Photography must be exhibited under glass, preferably framed.

14. ALL Artwork MUST be WIRED FOR HANGING.

15. Exhibition of sculpture is at the discretion of the curator and Library administration, due to space limitations.

16. Installation materials and tools provided by the art director. An extra hammer is useful to bring.

17. At least ½ of exhibited artwork is to be available for sale.

18. A PRICE LIST is to be prepared by artist. Items not available for sale should be indicated as "$NFS".
Prices set at less than $2000 for larger pieces, and less than $1000 for smaller, are RECOMMENDED for the regional art market. Final pricing of artwork is at the discretion of the artist.

19. A COMMISSION RATE of 25% of a sale transaction is in effect.

20. A brief ARTIST STATEMENT on 8 ½ X 11 paper, with extra wide margins) is created by the curator for display with the exhibition, to be mounted on the wall in a matte frame provided by the curator.

21. TITLE LABELS, preferably typed, are also requested for each piece of artwork.

Format:
Title
Artist Name
materials used
price (optional)

Artist Reception:

An invitational opening is optional but can easily be arranged. Receptions are arranged for a Saturday afternoon from 2:30 to 4:30 PM. During summer hours, Thursday evening receptions are scheduled for 5:30 to 7:30 PM.

22. Printed, two-sided post-card invitations ar recommended, in an informational format recommended by the curator.

23. Invitations should be submitted to a printer at least eight weeks before the scheduled reception date. Postage for 220 Post-Card stamps is required from the artist.

24. Refreshments, including beverages, cheese and crackers, seltzer or juices, fruit, etc. are the responsibility of the artist to provide. Tables and tablecloths, cups and napkins are provided by the art director.

25. Members of the press, arts community, and interested public are invited by the art director to promote the artwork and prospective sales.

TO QUALIFY FOR SCHEDULING OF AN EXHIBITION, THE ARTIST MUST SUBMIT AN "EMAIL OF AGREEMENT" TO ALL TERMS STATED IN THIS DOCUMENT TO THE FOLLOWING EMAIL ADDRESS azothgallery@comcast.net
OR BY REGULAR MAIL TO THE STREET ADDRESS SHOWN ABOVE.

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